Data entry can be the most monotonous and tedious process in any business. Every business has to deal with different types of bulk data entry such as product catalogues, order entry, invoice entry, employee master, customer database etc. which takes up significant time and effort. The work is quite monotonous and typically outsourced to business outsourcing services as it saves the effort and time taken while maintaining a decent quality of data. Information quality is of utmost importance to businesses as this same information may form the basis for many important management decisions. Moreover, when dealing with data that is made available to the public, companies cannot compromise on the quality as it would adversely affect their reputation.
When it comes to offshore data entry process, time and quality are both very important to maintain. It is possible to maintain good quality in information input while also managing to complete the bulk data entry on time. Here are some interesting tips and tricks to follow when you are dealing with bulk data entry with tight deadlines:
Use the right Technology
One of the very first elements that can ease the efforts required for bulk data entry and make it qualitatively excellent is the technology used for input. From web forms to scanners, the outsourcing firm will ensure the usage of the right technology based on the firms’ requirements. This ensures faster data input with minimal error rate.
Training in the right tool
Once you decide upon the right tool for data entry, it is important that the resources are well-trained to use the tool efficiently. Once trained, these resources will be able to work faster and provide quality deliverables making the most of the technology being used.
Engage experienced resources
Companies that undertake Bulk data entry services will engage the best experienced resources who ensure low error-rates and faster completion because of their experience. This makes sure that the outsourcing company can meet the deadlines despite having to handle bulk data entry.
Engage Industry Experts
Industry experts make sure that the data being input are of good quality. They will be familiar with the terms commonly used in the industry and this also helps in reducing errors.
Do parallel Data Cleansing
Data cleansing is an important aspect of data entry. If the data being input is cleansed in a parallel level, it will result in faster detection of common errors which can be avoided in further data entry. This saves significant time, effort and money for the outsourcing firm which will reflect in the output and ROI.
Keyboard shortcuts
When you outsource data entry services, the outsourcing partner will typically employ resources that are well-experienced in the industry and well-versed with the technology and tool being used. Even if they are using a common tool such as Microsoft Excel, knowing the keyboard shortcuts helps save significant amount of time for data entry. Experienced resources will be well-versed with the keyboard shortcuts. This helps in reducing the data entry time significantly.
The outsourcing firms follow written standards and procedures to pursue quality data entry works which ensure that they maintain the quality of deliverables despite having to work on bulk data input within tight schedules.