Switching from Paper to Digital business processes may seem very simple. But it is very difficult practically. If your business is ongoing for a few years with ample documents and papers, the transformation becomes tougher. But considering the various advantages of going digital, it is worth the time, effort and money spent to convert the paper documents and processes into digital. Businesses can now outsource scanning and indexing services to a reliable and competent outsourcing partner that will take complete care of the conversions including the ongoing processes. If you are still not convinced, here are 5 compelling reasons to go paperless and choose digitization for your business:
1) Saves Storage & Expenses on Paper
When your business goes paperless, you no longer have to store physical documents. You will save a significant amount of office space by getting rid of all documents except the legally valid ones. You can outsource scanning and indexing services to convert the physical documents into digital ones in the required format. This way, you can digitize your existing information. Implementing automation and Business Intelligence software will help you get rid of paper for further transactions also. Once you go completely paperless, you will save a good amount otherwise spent on papers and storage stationary. You no longer have to invest on storage boxes, files or draws to safely keep the documents. In fact, once digitized, your 5-10 years worth of information may be contained in a palm-sized digital storage device.
2) Saves Printing and Copying Expenses
Printing can be quite expensive when you look at it annually. If your office has a habit of printing every bit of information and filing it, digitization can save you a huge amount on printing and copying. You can use emails and file transfers to share information instead of printing and copying.
3) Easy Access to Information
Scanning through a roomful of papers and files for retrieving some information can take hours and days. But once you use offshore indexing services to scan and index the files, you can easily search for information within a matter of minutes. Scanning digitizes the information and indexing speeds up the searches.
4) Information gets more Useful
Once digitized, you can use this information for a wide range of purposes. From comparisons and analysis, you can draw up decent conclusions based on this information. It can be used by Business Intelligence software or an MIS to generate important reports that can be used for bank, insurance and taxation purposes.
5) Saves the Environment
Paperless businesses are a boon to a greener environment. By going paperless, you will not only contribute to lesser deforestation but also generate lesser wastage. Businesses tend to create a lot of paper waste which is harmful to the environment. By going paperless, you will generate less waste which will make the environment safer. With the help of offshore scanning India you can make your business go green and contribute to a better environment for the future. Such corporate initiatives can be marketed and used to attract more customers.