Easy retrieval of information - Our document imaging system organizes data in such a manner that it is easy to retrieve any information quickly and easily. Document imaging is a form of content management system that can be used by organizations to store and manage their data easily.
Our Document imaging services will help you eliminate your paper based filing system. Our services will provide a faster, easier, cheaper and better way to organize and manage your data.
The process of document imaging practiced at Data Entry India BPO involves the following:
- Scanning documents into the system - Documents are first organized and oriented properly. They are then scanned into the system
- Proper Labelling of the documents - Document profiling is done to ensure easy retrieval of data
- Saving the documents to the server - The documents saved to the server are organized in folder structures that best suit your organization.
Advantages of availing our document imaging services
- Easy retrieval of information - Our document imaging system organizes data in such a manner that it is easy to retrieve any information quickly and easily. You do not need to provide your employees extensive training to teach them the system. The document profiling system followed by us is so easy to grasp that even a child can retrieve the required information quickly.
- Security - Access is restricted to the various documents in the system. Employees only need to see and change documents that they are authorized to handle. Our systems provide multi layered, password-protected access to groups and individuals.
- Protection from natural calamities - Another major factor to be considered is protecting your data from natural calamities like floods, fire, earthquakes etc. Our offsite back up plans provide protection against such unforeseen circumstances thus preventing loss of your business critical data.
- Easy access of employees located at any part of the globe - With the advent of the web, it is easier for employees to work remotely With the help of our document imaging systems, it will make it easier for your employees who work remotely to access the required documents from anywhere in the world. Further, it allows more than one employee to look at the same file at the same time. This can considerably improve the efficiency of the work done at your organization.
- Cheap Storage - It is much cheaper to store huge volumes of data in electronic format rather than paper.
The document imaging services provided at Data Entry India BPO can be easily integrated into your daily business workflow. They are quite flexible and can handle the needs of any organization, both big and small. Further they can be easily tailored to suit your changing needs.